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ForensicsFile

Conflict check policy.

Submissions to our secure intake are not engagements. Until a written engagement letter is signed, no expert-attorney relationship exists.

What we do with a submission

  1. We run a conflict check against our active and recently closed matter list. Response within one business day.
  2. If no conflict exists, we review the preliminary materials and respond with a scope estimate and a proposed engagement letter.
  3. If a conflict exists, we notify the submitting attorney promptly and purge submitted materials per the retention schedule below.

Confidentiality

All submitted materials are treated as confidential. Access is limited to principal staff conducting the conflict review. We do not share, distribute, or reference submitted materials outside the conflict check and scope review process.

Retention

Submitted materials are retained for 90 days by default. If the matter proceeds to engagement, retention follows the engagement letter. If the matter does not proceed, materials are deleted from secure storage on day 91.

Technical controls

  • TLS 1.3 for all transport.
  • Server-side encryption at rest.
  • Pre-signed upload URLs with 10-minute expiry.
  • File size cap of 25 MB per upload.
  • Virus scanning on upload.

Last updated

March 2026